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Office Specialist (m/f/d) Berlin, Germany

Office Specialist (m/f/d) Description

Job #: 82801
Since 1993, EPAM Systems, Inc. (NYSE: EPAM) has leveraged its advanced software engineering heritage to become the foremost global digital transformation services provider – leading the industry in digital and physical product development and digital platform engineering services. Through its innovative strategy; integrated advisory, consulting, and design capabilities; and unique ‘Engineering DNA,’ EPAM’s globally deployed hybrid teams help make the future real for clients and communities around the world by powering better enterprise, education and health platforms that connect people, optimize experiences, and improve people’s lives. In 2021, EPAM was added to the S&P 500 and included among the list of Forbes Global 2000 companies.

EPAM’s global multi-disciplinary teams serve customers in more than 45 countries across five continents. As a recognized leader, EPAM is listed among the top 15 companies in Information Technology Services on the Fortune 1000 and ranked as the top IT services company on Fortune’s 100 Fastest-Growing Companies list for the last four consecutive years. EPAM is also listed among Ad Age’s top 25 World’s Largest Agency Companies for three consecutive years, and Consulting Magazine named EPAM Continuum a top 20 Fastest-Growing Firm. It was named a “Top Company 2022” by Kununu based on the favourable reviews of its employees.


Currently, EPAM Germany is looking for an Office Specialist (m/f/d) . The role is to provide efficient administrative and office management support to our busy and ever growing EPAM Berlin office. This role comes with a wide variety of responsibilities and will require excellent customer service and administrative skills.


  • Customer service oriented at all times when performing tasks
  • Welcoming all visitors in a friendly, polite manner
  • Meeting new joiners and providing them with a tour of the office as well as supporting them with the onboarding process
  • Day-to-day office administration activities including filing and forwarding messages
  • Assisting with meeting room bookings and ensure meeting rooms have all the necessary equipment and that it is in working order
  • Managing the access control system
  • Manage all service providers for the office and being their first point of contact
  • Arranging courier services as well as managing incoming and outgoing mail
  • Managing office supplies (coffee, tea, water, snacks and stationery) as well as keeping the kitchen stocked
  • Assist with the implementation of CSR initiatives
  • Help to maintain the social and company culture by supporting HR with office-based events and initiatives
  • Invoice and vendor management
  • Assisting with the implementation of local Health & Safety requirements


  • Excellent spoken and written English and German
  • Proactive approach
  • Sense of responsibility
  • Customer service focused
  • Outgoing and friendly
  • Ability to establish good relationships
  • Ability to work independently
  • Strong organisational skills
  • Excellent knowledge of Microsoft office
  • At least 2 years of relevant experience in a similar role

We offer

  • EPAM Employee Stock Purchase Plan (ESPP)
  • 30 days holiday per annum
  • Company Pension Scheme
  • Competitive compensation depending on experience and skills
  • Regular performance assessments
  • Opportunities for personal and professional growth
  • Unlimited access to LinkedIn learning solutions
  • Friendly and enjoyable working team
  • Relocation package support
  • Regular corporate and social events
  • Flexible and remote working opportunities
  • All benefits and perks are subject to specific eligibility requirements
  • Join EPAM Germany, named a Top Company 2022 by Kununu