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Administrative Assistant Warsaw, Poland

Administrative Assistant Description

Job #: 64863
EPAM is committed to providing our global team of more than 41,150 EPAMers with inspiring careers from day one. EPAMers think creatively and lead with passion and honesty. Our people are the source of our success. We value collaboration, work in partnership with our customers, and strive for the highest standards of excellence. In today’s market conditions, we’re supporting operations for hundreds of clients around the world remotely. No matter where you are located, you’ll join a dedicated, diverse community that will help you discover your fullest potential.


Currently we are looking for an Administrative Assistant for our Warsaw office to make the team even stronger.


  • General office management:
    • Organization of the reception area
    • Responsible for delivery, quality, safety and cost of all in scope services
    • Implement standard processes, continuous improvements and best practice methods
    • Meetings organization
    • Rebuild changes to the office, space planning – cooperation with suppliers
    • Support in the administration area
    • Cooperation with suppliers and courier companies
    • Ordering office supplies
    • Support in organization of first day of work for new joiners
    • Taking care of the appearance of the office
    • Taking care of documents workflow
    • Place Purchase Orders, control Receipts, match Invoices in dedicated platforms
    • Distribution of benefits
    • Managing office budget
    • Implementing and maintaining procedure/ office administrative systems
    • Completing audit workpapers
    • Ensuring compliance with established physical security procedure


  • Pro-active approach
  • Sense of responsibility
  • Ability to establish good cooperation
  • Around 1 year of experience in Administration
  • Fluent English
  • Very good organizational skills

We offer

  • Language classes (English and Polish)
  • Vast opportunities for self-development: online courses and library, experience exchange with colleagues around the world
  • Career development center
  • Benefit package (health care, multisport, lunch tickets, petrol vouchers and shopping voucher, etc.)
  • Fruits on a weekly basis
  • Sponsored sport activities, E-sport program
  • Please note that only selected candidates will be contacted